Meeting of the Board of Regents | May 2003
|
THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234 |
TO: |
The Honorable the Members of the Board of Regents |
FROM: |
Theresa E. Savo |
COMMITTEE: |
Full Board |
TITLE OF ITEM: |
State Education Department April 2003 Fiscal Report |
DATE OF SUBMISSION: |
May 2, 2003 |
PROPOSED HANDLING: |
Acceptance |
RATIONALE FOR ITEM: |
Acceptance of April 2003 Fiscal Report |
STRATEGIC GOAL: |
Goal 5 |
AUTHORIZATION(S): |
SUMMARY:
The April 2003 Fiscal Report is attached for your review, discussion and action. We have received no USNY grants since the last Fiscal Report.
The April report is the first report for the 2003-04 State fiscal year. Tight spending controls continue. The spending projections in this report reflect the General Fund cuts recommended in the Executive budget. Once the 2003-2004 budget is enacted our projections will be adjusted accordingly.
- General Fund � Our general fund accounts are in structural balance (allowing for reconciliation of negative personal service balances after the year-end).
- Special Revenue � All revenue accounts are in balance (allowing for normal reimbursement delays and the planned use of prior year balances).
- Federal Accounts � Our Federal accounts are in structural balance.
Our Budget Coordination staff and I will continue to closely monitor each of these accounts and work with program office fiscal staff and the Deputies to insure structural balance. Please contact me if you have any questions regarding this report.
I recommend that the Board of Regents take the following action:
VOTED, that the Board of Regents accept the April 2003 State Education Department Fiscal Report as presented.
Attachment
OFFICE OF MANAGEMENT SERVICES | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 8,849,629 | 8,849,629 | 719,431 | 8,130,198 | 8,849,629 | 0 | 0 | |||||||||
Nonpersonal Service | 6,266,025 | 6,266,025 | 70,000 | 6,196,025 | 6,266,025 | 0 | 0 | |||||||||
Subtotal | 15,115,654 | 15,115,654 | 789,431 | 14,326,223 | 15,115,654 | 0 | 0 | |||||||||
SPECIAL REVENUE |
||||||||||||||||
Cost Recovery Account | 1,353,741 | 16,250,000 | 17,603,741 | 1,473,395 | 15,638,102 | 17,111,497 | (861,497) | 2,532,116 | 492,244 | |||||||
Automation and Printing | (255,013) | 12,000,000 | 11,744,987 | 506,854 | 11,168,276 | 11,675,130 | 324,870 | 324,870 | 69,857 | |||||||
Subtotal | 1,098,728 | 28,250,000 | 29,348,728 | 1,980,249 | 26,806,378 | 28,786,627 | (536,627) | 2,856,986 | 562,101 | |||||||
State Operations Total: | 16,214,382 | 28,250,000 | 44,464,382 | 2,769,680 | 41,132,601 | 43,902,281 | (536,627) | 2,856,986 | 562,101 | |||||||
OTHER RETIREMENT |
||||||||||||||||
SYSTEMS |
1,190,000 | 1,190,000 | 0 | 1,190,000 | 1,190,000 | 0 | 0 | |||||||||
FEDERAL FUNDS |
||||||||||||||||
October -September | ||||||||||||||||
Personal Service | 33,500 | 16,990 | 16,510 | 33,500 | 0 | |||||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | |||||||||||
Mandated Costs | 0 | 0 | 0 | 0 | 0 | |||||||||||
Subtotal | 33,500 | 16,990 | 16,510 | 33,500 | 0 | |||||||||||
July-June Programs | ||||||||||||||||
Personal Service | 3,270,718 | 1,343,690 | 1,927,028 | 3,270,718 | 0 | |||||||||||
Nonpersonal Service | 127,500 | 46,557 | 80,943 | 127,500 | 0 | |||||||||||
Mandated Costs | 0 | 0 | 0 | 0 | 0 | |||||||||||
Subtotal | 3,398,218 | 1,390,247 | 2,007,971 | 3,398,218 | 0 | |||||||||||
ELEMENTARY, MIDDLE, SECONDARY, AND CONTINUING EDUCATION | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 8,188,984 | 8,188,984 | 631,040 | 7,557,944 | 8,188,984 | 0 | 0 | |||||||||
Nonpersonal Service | 7,649,762 | 7,649,762 | 0 | 7,649,762 | 7,649,762 | 0 | 0 | |||||||||
Subtotal | 15,838,746 | 15,838,746 | 631,040 | 15,207,706 | 15,838,746 | 0 | 0 | |||||||||
FEDERAL FUNDS |
||||||||||||||||
October-September Programs | ||||||||||||||||
Personal Service | 2,579,871 | 410,023 | 2,169,848 | 2,579,871 | 0 | |||||||||||
Nonpersonal Service | 2,104,555 | 400,686 | 1,703,869 | 2,104,555 | 0 | |||||||||||
Mandated Costs | 1,889,937 | 248,135 | 1,641,802 | 1,889,937 | 0 | |||||||||||
Subtotal | 6,574,363 | 1,058,844 | 5,515,519 | 6,574,363 | 0 | |||||||||||
July-June Programs | ||||||||||||||||
Personal Service | 12,753,951 | 6,313,999 | 6,439,952 | 12,753,951 | 0 | |||||||||||
Nonpersonal Service | 25,384,507 | 6,783,376 | 18,601,131 | 25,384,507 | 0 | |||||||||||
Mandated Costs | 7,967,978 | 675,096 | 7,292,882 | 7,967,978 | 0 | |||||||||||
Subtotal | 46,106,436 | 13,772,471 | 32,333,965 | 46,106,436 | 0 | |||||||||||
SPECIAL REVENUE |
||||||||||||||||
Summer Institutes | 131,794 | 677,860 | 809,654 | 0 | 764,860 | 764,860 | (87,000) | 0 | 44,794 | |||||||
High School Equivalency | ||||||||||||||||
(GED) | 218,299 | 200,000 | 418,299 | 0 | 200,000 | 200,000 | 0 | 0 | 218,299 | |||||||
5 | ||||||||||||||||
OFFICE OF HIGHER EDUCATION | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 3,085,213 | (a) | 3,085,213 | 221,470 | 2,863,743 | 3,085,213 | 0 | 0 | ||||||||
Nonpersonal Service- Regular | 618,099 | 618,099 | 0 | 618,099 | 618,099 | 0 | 0 | |||||||||
Nonpersonal Service- Tenured Teacher | ||||||||||||||||
Hearings | 1,150,000 | 1,150,000 | 0 | 1,150,000 | 1,150,000 | 0 | 0 | |||||||||
Subtotal | 4,853,312 | 4,853,312 | 221,470 | 4,631,842 | 4,853,312 | 0 | 0 | |||||||||
FEDERAL FUNDS |
||||||||||||||||
October-September Programs | ||||||||||||||||
Personal Service | 0 | 0 | 0 | 0 | 0 | |||||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | |||||||||||
Mandated Costs | 0 | 0 | 0 | 0 | 0 | |||||||||||
Subtotal | 0 | 0 | 0 | 0 | 0 | |||||||||||
July-June Programs | ||||||||||||||||
Personal Service | 1,026,047 | 490,067 | 535,980 | 1,026,047 | 0 | |||||||||||
Nonpersonal Service | 203,212 | 6,106 | 197,106 | 203,212 | 0 | |||||||||||
Mandated Costs | 317,267 | 45,847 | 271,420 | 317,267 | 0 | |||||||||||
Subtotal | 1,546,526 | 542,020 | 1,004,506 | 1,546,526 | 0 | |||||||||||
SPECIAL REVENUE |
||||||||||||||||
Proprietary - Supervision | (61,213) | 2,085,000 | 2,023,787 | 94,937 | 1,631,063 | 1,726,000 | 359,000 | 359,000 | 297,787 | |||||||
Proprietary - Tuition Reimbursement | 1,529,991 | 185,000 | 1,714,991 | 19,035 | 165,965 | 185,000 | 0 | 0 | 1,529,991 | |||||||
Office of Teacher Certification | 2,639,778 | 5,377,887 | 8,017,665 | 237,019 | 6,859,254 | 7,096,273 | (1,718,386) | 55,010 | 921,392 | |||||||
Regents Accreditation of | ||||||||||||||||
Teacher Education Programs | 19,859 | 179,596 | 199,455 | 3,167 | 176,429 | 179,596 | 0 | 0 | 19,859 | |||||||
(a) Includes $150,000 for tenured teacher hearings. | ||||||||||||||||
4 | ||||||||||||||||
OFFICE OF CULTURAL EDUCATION | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
Subtotal | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
FEDERAL FUNDS |
||||||||||||||||
October-September Programs | ||||||||||||||||
Personal Service | 3,345,462 | 1,177,354 | 2,168,108 | 3,345,462 | 0 | |||||||||||
Nonpersonal Service | 1,153,832 | 211,157 | 942,675 | 1,153,832 | 0 | |||||||||||
Mandated Costs | 1,370,943 | 153,595 | 1,217,348 | 1,370,943 | 0 | |||||||||||
Subtotal | 5,870,237 | 1,542,106 | 4,328,131 | 5,870,237 | 0 | |||||||||||
July-June Programs | ||||||||||||||||
Personal Service | 48,225 | 13,212 | 35,013 | 48,225 | 0 | |||||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | |||||||||||
Mandated Costs | 21,802 | 0 | 21,802 | 21,802 | 0 | |||||||||||
Subtotal | 70,027 | 13,212 | 56,815 | 70,027 | 0 | |||||||||||
April-March Programs | ||||||||||||||||
Personal Service | 0 | 0 | 0 | 0 | 0 | |||||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | |||||||||||
Mandated Costs | 0 | 0 | 0 | 0 | 0 | |||||||||||
Subtotal | 0 | 0 | 0 | 0 | 0 | |||||||||||
SPECIAL REVENUE |
||||||||||||||||
Cultural Education Account | 349,875 | 31,350,000 | 31,699,875 | 1,290,809 | 22,944,225 | 24,235,034 | 7,114,966 | 7,114,966 | 7,464,841 | |||||||
Local Government Records | ||||||||||||||||
Management Improvement Fund | 0 | 3,453,000 | 3,453,000 | 326,729 | 3,126,271 | 3,453,000 | 0 | 0 | 0 | |||||||
Records Management Program | 338,841 | 1,250,000 | 1,588,841 | 48,424 | 1,183,176 | 1,231,600 | 18,400 | 18,400 | 357,241 | |||||||
Records Management Program - Bad Debt | 1,910,686 | (a) | 0 | 1,910,686 | 0 | 0 | 0 | 0 | 0 | 1,910,686 | ||||||
Cultural Resource Survey Account | 0 | 3,500,000 | 3,500,000 | 407,817 | 2,592,183 | 3,000,000 | 500,000 | 500,000 | 500,000 | |||||||
Education Museum Account | 221,292 | 1,025,000 | 1,246,292 | 27,120 | 972,880 | 1,000,000 | 25,000 | 25,000 | 246,292 | |||||||
Education Archives Account | 96,473 | 34,000 | 130,473 | 0 | 34,000 | 34,000 | 0 | 0 | 96,473 | |||||||
Education Library Account | 463,862 | 75,000 | 538,862 | 0 | 75,000 | 75,000 | 0 | 0 | 463,862 | |||||||
Grants and Bequests | 303,606 | 15,140 | 318,746 | 0 | 13,000 | 13,000 | 2,140 | 2,140 | 305,746 | |||||||
Archives Partnership Trust | 270,828 | (b) | 807,087 | 1,077,915 | 14,210 | 726,190 | 740,400 | 66,687 | 96,687 | 337,515 | ||||||
(a) This balance represents a pre-existing structural deficit resulting from the failure of other State agencies to pay fees prior to 1996-97 ($350,311) and inadequate fee revenues from 1987 through 1996 | ||||||||||||||||
($1,560,375). SED has asked the Division of the Budget to forgive this debt. SED will continue to try and collect these fees until such time as the debt is forgiven. | ||||||||||||||||
(b) Excludes endowment funds. | ||||||||||||||||
6 | ||||||||||||||||
OFFICE OF THE PROFESSIONS | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
Subtotal | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
FEDERAL FUNDS |
||||||||||||||||
July-June Programs | ||||||||||||||||
Personal Service | 1,117,948 | 639,224 | 478,724 | 1,117,948 | 0 | |||||||||||
Nonpersonal Service | 205,500 | 64,688 | 140,812 | 205,500 | 0 | |||||||||||
Mandated Costs | 0 | 0 | 0 | 0 | 0 | |||||||||||
Subtotal | 1,323,448 | 703,912 | 619,536 | 1,323,448 | 0 | |||||||||||
SPECIAL REVENUE |
||||||||||||||||
Office of the Professions (a) | 10,745,261 | (b) | 33,268,985 | (c) | 44,014,246 | 1,711,755 | 39,065,607 | 40,777,362 | (d) | (7,508,377) | (e) | (5,841,377) | (f) | 3,236,884 | (g) | |
(a) Includes the foreign and out-of-state medical school evaluation program. | ||||||||||||||||
(b) Includes revenue of $2.2 million to be transferred to the Department of Health. | ||||||||||||||||
(c) Revenue based on a three year average. | ||||||||||||||||
(d) Includes a $5 million transfer to the General Fund. | ||||||||||||||||
(e) This imbalance is the result $1,667,000 in one-time expenditures and a $5 million transfer to the General Fund. | ||||||||||||||||
(f) This imbalance will be corrected in 2004-2005 through increased fee revenue (new professions) or reduced program expenditures. | ||||||||||||||||
(g) If all outstanding obligations were processed immediately, a balance of approximately $500,000 would remain. | ||||||||||||||||
3 | ||||||||||||||||
VOCATIONAL AND EDUCATIONAL SERVICES FOR INDIVIDUALS WITH DISABILITIES | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 122,888 | 122,888 | 0 | 122,888 | 122,888 | 0 | 0 | |||||||||
Nonpersonal Service | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||
Subtotal | 122,888 | 122,888 | 0 | 122,888 | 122,888 | 0 | 0 | |||||||||
FEDERAL FUNDS |
||||||||||||||||
October-September Programs | ||||||||||||||||
Personal Service | 38,250,000 | 20,228,366 | 18,021,634 | 38,250,000 | 0 | |||||||||||
Nonpersonal Service | 9,250,000 | 3,352,281 | 5,897,719 | 9,250,000 | 0 | |||||||||||
Mandated Costs | 23,083,000 | 7,295,634 | 15,787,366 | 23,083,000 | 0 | |||||||||||
Subtotal | 70,583,000 | 30,876,281 | 39,706,719 | 70,583,000 | 0 | |||||||||||
July-June Programs | ||||||||||||||||
Personal Service | 8,273,691 | 4,117,666 | 4,156,025 | 8,273,691 | 0 | |||||||||||
Nonpersonal Service | 11,622,094 | 1,067,697 | 10,554,397 | 11,622,094 | 0 | |||||||||||
Mandated Costs | 9,587,652 | 3,412,515 | 6,175,137 | 9,587,652 | 0 | |||||||||||
Subtotal | 29,483,437 | 8,597,878 | 20,885,559 | 29,483,437 | 0 | |||||||||||
SPECIAL REVENUE |
||||||||||||||||
Workers' Compensation | 701,095 | 250,000 | 951,095 | 0 | 912,000 | 912,000 | (662,000) | (a) | 0 | 39,095 | ||||||
State School for the Blind | ||||||||||||||||
at Batavia | 0 | 7,357,900 | 7,357,900 | 465,291 | 6,892,609 | 7,357,900 | 0 | 0 | 0 | |||||||
State School for the Deaf | ||||||||||||||||
at Rome | 0 | 7,426,000 | 7,426,000 | 367,535 | 7,058,465 | 7,426,000 | 0 | 0 | 0 | |||||||
Batavia Intermediate Care | ||||||||||||||||
Facility | 0 | 2,650,000 | 2,650,000 | 99,834 | 2,550,166 | 2,650,000 | 0 | 0 | 0 | |||||||
(a) This imbalance is the result of normal cash flow and the use of prior year funds to meet current year one-time obligations. | ||||||||||||||||
2 | ||||||||||||||||
DEPARTMENT GRAND TOTALS | ||||||||||||||||
FINANCIAL STATUS AS OF APRIL 30, 2003 | ||||||||||||||||
SFY 03-04 | ||||||||||||||||
(1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | ||||||||
Cumulative | ||||||||||||||||
Cumulative | Actual | Projected | Total | 2003-2004 | Projected | Projected | ||||||||||
Available | 2003-2004 | Projected | Expenditures | Expenditures | Expenditures | Projected | Structural | Balance | ||||||||
Funds | Projected | Revenue | Through | to Program | Actual and | Revenue vs | Balance | at Program | ||||||||
on 4/1/03 | Revenue | 2003-2004 | 4/30/03 | Period End | Projected | Expenditures | at 3/31/04 | Period End | ||||||||
GENERAL FUND |
||||||||||||||||
Personal Service | 20,246,714 | 20,246,714 | 1,571,942 | 18,674,772 | 20,246,714 | 0 | 0 | |||||||||
Nonpersonal Service | 15,683,886 | 15,683,886 | 70,000 | 15,613,886 | 15,683,886 | 0 | 0 | |||||||||
Other Retirement Systems | 1,190,000 | 1,190,000 | 0 | 1,190,000 | 1,190,000 | 0 | 0 | |||||||||
Subtotal | 37,120,600 | 37,120,600 | 1,641,942 | 35,478,658 | 37,120,600 | 0 | 0 | |||||||||
SPECIAL REVENUE |
||||||||||||||||
All Accounts Subtotal | 20,979,056 | 129,417,455 | 150,396,511 | 7,093,930 | 124,749,723 | 131,843,652 | (2,426,197) | 5,186,812 | 18,552,858 | |||||||
FEDERAL FUNDS |
||||||||||||||||
Personal Service | 70,699,413 | 34,750,592 | 35,948,821 | 70,699,413 | 0 | |||||||||||
Nonpersonal Service | 50,051,200 | 11,932,548 | 38,118,652 | 50,051,200 | 0 | |||||||||||
Mandated Costs | 44,238,579 | 11,830,822 | 32,407,757 | 44,238,579 | 0 | |||||||||||
Subtotal | 164,989,192 | 58,513,961 | 106,475,231 | 164,989,192 | 0 | |||||||||||
(a) This balance represents a pre-existing structural deficit resulting from the failure of other State agencies to pay fees prior to 1996-97 ($350,311) and inadequate fee revenues from 1987 through 1996 |
($1,560,375). SED has asked the Division of the Budget to forgive this debt. SED will continue to try and collect these fees until such time as the debt is forgiven. |
(b) Excludes endowment funds. |
Last Updated on 5/14/2003
By lkeech