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Meeting of the Board of Regents | May 2003

Friday, May 2, 2003 - 11:00pm

 

THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

TO:

The Honorable the Members of the Board of Regents

FROM:

Theresa E. Savo

COMMITTEE:

Full Board

TITLE OF ITEM:

State Education Department April 2003 Fiscal Report

DATE OF SUBMISSION:

May 2, 2003

PROPOSED HANDLING:

Acceptance

RATIONALE FOR ITEM:

Acceptance of April 2003 Fiscal Report

STRATEGIC GOAL:

Goal 5

AUTHORIZATION(S):

SUMMARY:

The April 2003 Fiscal Report is attached for your review, discussion and action. We have received no USNY grants since the last Fiscal Report.

The April report is the first report for the 2003-04 State fiscal year. Tight spending controls continue. The spending projections in this report reflect the General Fund cuts recommended in the Executive budget. Once the 2003-2004 budget is enacted our projections will be adjusted accordingly.

  • General Fund � Our general fund accounts are in structural balance (allowing for reconciliation of negative personal service balances after the year-end).
  • Special Revenue � All revenue accounts are in balance (allowing for normal reimbursement delays and the planned use of prior year balances).
  • Federal Accounts � Our Federal accounts are in structural balance.

Our Budget Coordination staff and I will continue to closely monitor each of these accounts and work with program office fiscal staff and the Deputies to insure structural balance. Please contact me if you have any questions regarding this report.

I recommend that the Board of Regents take the following action:

VOTED, that the Board of Regents accept the April 2003 State Education Department Fiscal Report as presented.

 

Attachment


   
OFFICE OF MANAGEMENT SERVICES  
FINANCIAL STATUS AS OF APRIL 30, 2003  
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 8,849,629       8,849,629 719,431   8,130,198 8,849,629   0   0      
Nonpersonal Service 6,266,025       6,266,025 70,000   6,196,025 6,266,025   0   0      
Subtotal 15,115,654       15,115,654 789,431   14,326,223 15,115,654   0   0      
                               
                               

SPECIAL REVENUE
 		                             
                                 
Cost Recovery Account 1,353,741   16,250,000   17,603,741 1,473,395   15,638,102 17,111,497   (861,497)   2,532,116   492,244  
                                 
Automation and Printing (255,013)   12,000,000   11,744,987 506,854   11,168,276 11,675,130   324,870   324,870   69,857  
Subtotal 1,098,728   28,250,000   29,348,728 1,980,249   26,806,378 28,786,627   (536,627)   2,856,986   562,101  
                                 
State Operations Total: 16,214,382   28,250,000   44,464,382 2,769,680   41,132,601 43,902,281   (536,627)   2,856,986   562,101  
                               
                                 

OTHER RETIREMENT
 		                             

SYSTEMS
 		1,190,000       1,190,000 0   1,190,000 1,190,000   0   0      
                                 

FEDERAL FUNDS
 		                               
October -September                                
Personal Service         33,500 16,990   16,510 33,500           0  
Nonpersonal Service         0 0   0 0           0  
Mandated Costs         0 0   0 0           0  
Subtotal         33,500 16,990   16,510 33,500           0  
                                 
July-June Programs                                
Personal Service         3,270,718 1,343,690   1,927,028 3,270,718           0  
Nonpersonal Service         127,500 46,557   80,943 127,500           0  
Mandated Costs         0 0   0 0           0  
Subtotal         3,398,218 1,390,247   2,007,971 3,398,218           0  
 
   
ELEMENTARY, MIDDLE, SECONDARY, AND CONTINUING EDUCATION  
FINANCIAL STATUS AS OF APRIL 30, 2003  
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 8,188,984       8,188,984 631,040   7,557,944 8,188,984   0   0      
Nonpersonal Service 7,649,762       7,649,762 0   7,649,762 7,649,762   0   0      
Subtotal 15,838,746       15,838,746 631,040   15,207,706 15,838,746   0   0      
                                 

FEDERAL FUNDS
 		                               
October-September Programs                                
Personal Service         2,579,871 410,023   2,169,848 2,579,871           0  
Nonpersonal Service         2,104,555 400,686   1,703,869 2,104,555           0  
Mandated Costs         1,889,937 248,135   1,641,802 1,889,937           0  
Subtotal         6,574,363 1,058,844   5,515,519 6,574,363           0  
                                 
July-June Programs                                
Personal Service         12,753,951 6,313,999   6,439,952 12,753,951           0  
Nonpersonal Service         25,384,507 6,783,376   18,601,131 25,384,507           0  
Mandated Costs         7,967,978 675,096   7,292,882 7,967,978           0  
Subtotal         46,106,436 13,772,471   32,333,965 46,106,436           0  
                                 
                                 

SPECIAL REVENUE
 		                               
Summer Institutes 131,794   677,860   809,654 0   764,860 764,860   (87,000)   0   44,794  
High School Equivalency                                
(GED) 218,299   200,000   418,299 0   200,000 200,000   0   0   218,299  
                                 
5  
   
OFFICE OF HIGHER EDUCATION  
FINANCIAL STATUS AS OF APRIL 30, 2003  
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 3,085,213 (a)     3,085,213 221,470   2,863,743 3,085,213   0   0      
Nonpersonal Service- Regular 618,099       618,099 0   618,099 618,099   0   0      
Nonpersonal Service- Tenured Teacher                                
Hearings 1,150,000       1,150,000 0   1,150,000 1,150,000   0   0      
Subtotal 4,853,312       4,853,312 221,470   4,631,842 4,853,312   0   0      
                                 
                                 
                                 

FEDERAL FUNDS
 		                               
October-September Programs                                
Personal Service         0 0   0 0           0  
Nonpersonal Service         0 0   0 0           0  
Mandated Costs         0 0   0 0           0  
Subtotal         0 0   0 0           0  
                                 
July-June Programs                                
Personal Service         1,026,047 490,067   535,980 1,026,047           0  
Nonpersonal Service         203,212 6,106   197,106 203,212           0  
Mandated Costs         317,267 45,847   271,420 317,267           0  
Subtotal         1,546,526 542,020   1,004,506 1,546,526           0  
                                 
                                 

SPECIAL REVENUE
 		                             
Proprietary - Supervision (61,213)   2,085,000   2,023,787 94,937   1,631,063 1,726,000   359,000   359,000   297,787  
Proprietary - Tuition Reimbursement 1,529,991   185,000   1,714,991 19,035   165,965 185,000   0   0   1,529,991  
Office of Teacher Certification 2,639,778   5,377,887   8,017,665 237,019   6,859,254 7,096,273   (1,718,386)   55,010   921,392  
Regents Accreditation of                                
Teacher Education Programs 19,859   179,596   199,455 3,167   176,429 179,596   0   0   19,859  
                                 
                                 
(a) Includes $150,000 for tenured teacher hearings.                                
                                 
                                 
4  
   
OFFICE OF CULTURAL EDUCATION  
FINANCIAL STATUS AS OF APRIL 30, 2003  
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 0       0 0   0 0   0   0      
Nonpersonal Service 0       0 0   0 0   0   0      
Subtotal 0       0 0   0 0   0   0      
                                 
                                 

FEDERAL FUNDS
 		                               
October-September Programs                                
Personal Service         3,345,462 1,177,354   2,168,108 3,345,462           0  
Nonpersonal Service         1,153,832 211,157   942,675 1,153,832           0  
Mandated Costs         1,370,943 153,595   1,217,348 1,370,943           0  
Subtotal         5,870,237 1,542,106   4,328,131 5,870,237           0  
                                 
July-June Programs                                
Personal Service         48,225 13,212   35,013 48,225           0  
Nonpersonal Service         0 0   0 0           0  
Mandated Costs         21,802 0   21,802 21,802           0  
Subtotal         70,027 13,212   56,815 70,027           0  
                                 
April-March Programs                                
Personal Service         0 0   0 0           0  
Nonpersonal Service         0 0   0 0           0  
Mandated Costs         0 0   0 0           0  
Subtotal         0 0   0 0           0  
                                 
                                 

SPECIAL REVENUE
 		                               
Cultural Education Account 349,875   31,350,000   31,699,875 1,290,809   22,944,225 24,235,034   7,114,966   7,114,966   7,464,841  
Local Government Records                                
Management Improvement Fund 0   3,453,000   3,453,000 326,729   3,126,271 3,453,000   0   0   0  
Records Management Program 338,841   1,250,000   1,588,841 48,424   1,183,176 1,231,600   18,400   18,400   357,241  
Records Management Program - Bad Debt 1,910,686 (a) 0   1,910,686 0   0 0   0   0   1,910,686  
Cultural Resource Survey Account 0   3,500,000   3,500,000 407,817   2,592,183 3,000,000   500,000   500,000   500,000  
Education Museum Account 221,292   1,025,000   1,246,292 27,120   972,880 1,000,000   25,000   25,000   246,292  
Education Archives Account 96,473   34,000   130,473 0   34,000 34,000   0   0   96,473  
Education Library Account 463,862   75,000   538,862 0   75,000 75,000   0   0   463,862  
Grants and Bequests 303,606   15,140   318,746 0   13,000 13,000   2,140   2,140   305,746  
Archives Partnership Trust 270,828 (b) 807,087   1,077,915 14,210   726,190 740,400   66,687   96,687   337,515  
                                 
                                 
(a) This balance represents a pre-existing structural deficit resulting from the failure of other State agencies to pay fees prior to 1996-97 ($350,311) and inadequate fee revenues from 1987 through 1996                                
($1,560,375). SED has asked the Division of the Budget to forgive this debt. SED will continue to try and collect these fees until such time as the debt is forgiven.                                
(b) Excludes endowment funds.                                
6  
   
OFFICE OF THE PROFESSIONS  
FINANCIAL STATUS AS OF APRIL 30, 2003  
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 0       0 0   0 0   0   0      
Nonpersonal Service 0       0 0   0 0   0   0      
Subtotal 0       0 0   0 0   0   0      
                                 
                                 

FEDERAL FUNDS
 		                               
July-June Programs                                
Personal Service         1,117,948 639,224   478,724 1,117,948           0  
Nonpersonal Service         205,500 64,688   140,812 205,500           0  
Mandated Costs         0 0   0 0           0  
Subtotal         1,323,448 703,912   619,536 1,323,448           0  
                                 
                                 
                                 

SPECIAL REVENUE
 		                               
Office of the Professions (a) 10,745,261 (b) 33,268,985 (c) 44,014,246 1,711,755   39,065,607 40,777,362 (d) (7,508,377) (e) (5,841,377) (f) 3,236,884 (g)
                                 
                                 
(a) Includes the foreign and out-of-state medical school evaluation program.                                
(b) Includes revenue of $2.2 million to be transferred to the Department of Health.                                
(c) Revenue based on a three year average.                                
(d) Includes a $5 million transfer to the General Fund.                                
(e) This imbalance is the result $1,667,000 in one-time expenditures and a $5 million transfer to the General Fund.                                
(f) This imbalance will be corrected in 2004-2005 through increased fee revenue (new professions) or reduced program expenditures.                                
(g) If all outstanding obligations were processed immediately, a balance of approximately $500,000 would remain.                                
3
   
VOCATIONAL AND EDUCATIONAL SERVICES FOR INDIVIDUALS WITH DISABILITIES  
FINANCIAL STATUS AS OF APRIL 30, 2003  
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 122,888       122,888 0   122,888 122,888   0   0      
Nonpersonal Service 0       0 0   0 0   0   0      
Subtotal 122,888       122,888 0   122,888 122,888   0   0      
                                 
                                 
                                 
                                 
                                 

FEDERAL FUNDS
 		                               
October-September Programs                                
Personal Service         38,250,000 20,228,366   18,021,634 38,250,000           0  
Nonpersonal Service         9,250,000 3,352,281   5,897,719 9,250,000           0  
Mandated Costs         23,083,000 7,295,634   15,787,366 23,083,000           0  
Subtotal         70,583,000 30,876,281   39,706,719 70,583,000           0  
                                 
July-June Programs                                
Personal Service         8,273,691 4,117,666   4,156,025 8,273,691           0  
Nonpersonal Service         11,622,094 1,067,697   10,554,397 11,622,094           0  
Mandated Costs         9,587,652 3,412,515   6,175,137 9,587,652           0  
Subtotal         29,483,437 8,597,878   20,885,559 29,483,437           0  
                                 
                                 

SPECIAL REVENUE
 		                               
Workers' Compensation 701,095   250,000   951,095 0   912,000 912,000   (662,000) (a) 0   39,095  
State School for the Blind                                
at Batavia 0   7,357,900   7,357,900 465,291   6,892,609 7,357,900   0   0   0  
State School for the Deaf                                
at Rome 0   7,426,000   7,426,000 367,535   7,058,465 7,426,000   0   0   0  
Batavia Intermediate Care                                
Facility 0   2,650,000   2,650,000 99,834   2,550,166 2,650,000   0   0   0  
                                 
                                 
(a) This imbalance is the result of normal cash flow and the use of prior year funds to meet current year one-time obligations.                                
2
 
DEPARTMENT GRAND TOTALS
FINANCIAL STATUS AS OF APRIL 30, 2003
              SFY 03-04                  
  (1)   (2)   (3) (4)   (5) (6)   (7)   (8)   (9)  
                              Cumulative  
          Cumulative Actual   Projected Total   2003-2004   Projected   Projected  
  Available   2003-2004   Projected Expenditures   Expenditures Expenditures   Projected   Structural   Balance  
  Funds   Projected   Revenue Through   to Program Actual and   Revenue vs   Balance   at Program  
  on 4/1/03   Revenue   2003-2004 4/30/03   Period End Projected   Expenditures   at 3/31/04   Period End  
                                 

GENERAL FUND
 		                               
Personal Service 20,246,714       20,246,714 1,571,942   18,674,772 20,246,714   0   0      
Nonpersonal Service 15,683,886       15,683,886 70,000   15,613,886 15,683,886   0   0      
                                 
Other Retirement Systems 1,190,000       1,190,000 0   1,190,000 1,190,000   0   0      
Subtotal 37,120,600       37,120,600 1,641,942   35,478,658 37,120,600   0   0      
                               

SPECIAL REVENUE
 		                               
All Accounts Subtotal 20,979,056   129,417,455   150,396,511 7,093,930   124,749,723 131,843,652   (2,426,197)   5,186,812   18,552,858  
                                 

FEDERAL FUNDS
 		                               
Personal Service         70,699,413 34,750,592   35,948,821 70,699,413           0  
Nonpersonal Service         50,051,200 11,932,548   38,118,652 50,051,200           0  
Mandated Costs         44,238,579 11,830,822   32,407,757 44,238,579           0  
Subtotal         164,989,192 58,513,961   106,475,231 164,989,192           0  
                                 
(a) This balance represents a pre-existing structural deficit resulting from the failure of other State agencies to pay fees prior to 1996-97 ($350,311) and inadequate fee revenues from 1987 through 1996
($1,560,375). SED has asked the Division of the Budget to forgive this debt. SED will continue to try and collect these fees until such time as the debt is forgiven.
(b) Excludes endowment funds.



Last Updated on 5/14/2003

By lkeech

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