Meeting of the Board of Regents | November 2008

CE Committee Minutes – November 17, 2008

4:45 p.m. – 5:15 p.m.

Location: Room 146 EB

REGENTS COMMITTEE ON CULTURAL EDUCATION

Regent James C. Dawson, Chair of the Cultural Education Committee, submitted the following written report.

Your Committee on Cultural Education had its scheduled meeting on November 17, 2008.

In attendance were: Regents Dawson, Brooks Hopkins, Gardner, Phillips, and Tilles.

Absent: Regent Bowman

ITEMS FOR DISCUSSION

Chair’s Remarks:  Regent Dawson greeted everyone and opened the meeting with a brief update regarding the CE Trust Board.  The Board has met and is scheduled to meet in January.  OGS and OCE staff are getting together to work on a site proposal for the new facility.  Regent Dawson also referred to the Rockwell Kent exhibit that opens at the New York State Museum on Saturday, November 22, 2008 and runs though May 17, 2009 in the West Gallery.

Deputy’s Report: Deputy Commissioner Jeffrey Cannell greeted everyone and talked briefly about the Deputy’s Monthly Report that had been electronically distributed to the Board on Regents prior to the November meeting.  Hard copies of this report were provided for meeting attendees.  Mr. Cannell also spoke of the recent New York Library Association’s (NYLA) conference that was held in Saratoga Springs and highlighted some of the events.  Bernard Margolis, the new State Librarian and Assistant Commissioner for Libraries, also attended NYLA.  Mr. Margolis will join the Office of Cultural Education in his new role in January 2009.

 Mr. Cannell presented information to the CE Committee regarding an emergency regulation pertaining to museum collection management. The emergency provisions would apply to chartered museums and historical societies authorized to own and hold collections under Rule §3.27.  The emergency regulations will be presented to CE Committee at the December Regents meeting.  For review, proposed language and details will be provided to CE Committee members prior to the December’s Regents meeting.

(CET (D) 1  Amendment of Part 188 of the Regulations of the Commissioner of Education, relating to State Government Archives and Records Management.

Chris Ward, State Archivist and Assistant Commissioner for the Archives provided information for discussion regarding this Regents Item to amend Part 188 of the Regulations of the Commissioner of Education, relating to State Government Archives and Records Management, and noted that regulations are regularly reviewed and updated.  The drafted revisions to the current regulations will:

• Improve the management of records by State agencies and of archival records held in the State Archives
• Bring regulations into compliance with current industry standards, and
• Improve the Commissioner’s oversight of State government records management programs. 

Ms. Ward shared specific provisions of the proposed amendments and noted that on October 29, 2008, a Notice of Proposed Rule Making was published in the State Register.  Amendment of Part 188 of the Regulations of the Commissioner of Education, relating to State Government Archives and Records Management will come before the full Board in January 2009 for approval and if adopted, would have an effective date of February 5, 2009.

Meeting Adjourned at 5:15 p.m.